Firmex costs in the UK
out of 10
- Price in pounds
- Quote only
- Billing
- Quote per project or subscription
- VAT
- Reverse charge if billed from abroad
- Trial
- Free trial listed
Firmex price in pounds
Firmex does not publish a price, and we do not guess one. Any pound figure for Firmex below is our market range for an enterprise project quote of that size, so treat it as a yardstick for the quote you receive, not as Firmex's tariff.
Firmex in pounds: six-month reference room against its nearest rivals
Firmex £4,000+quote range 
Intralinks £4,000+quote range 
Ansarada £4,000+quote range 
Datasite £4,000+quote range VAT on a Firmex invoice
Firmex lists its head office in Canada. When a supplier based outside the UK invoices a UK business, the business usually accounts for VAT itself under the reverse charge: no VAT on the invoice, but output and input entries on your own return.
If Firmex bills you through a UK subsidiary instead, 20% is added to the invoice in the ordinary way. Ask which entity will invoice before you sign.
The inc-VAT figures matter most where VAT is not fully recoverable: partly exempt businesses such as many insurers, lenders and residential landlords, charities, and unregistered start-ups. Reverse-charge services also count towards the £90,000 VAT registration threshold for a company that is not yet registered. Your accountant should confirm how this applies to your business.
How the Firmex bill is built
Quote per project or subscription. For a single UK transaction, ask for a project price covering your realistic months. For a law firm or boutique adviser, an annual subscription with an allowance of rooms may cost less per matter. Either way, confirm whether the price changes with storage or pages, since a property-heavy matter can outgrow its allowance quickly.
What the price covers
Our records list 7 of the 12 features we track for Firmex; confirm in the quote which of them sit in the tier you are offered.
Listed for Firmex
- Q&A workflow
- Full audit trail
- Dynamic watermarks
- Redaction
- Two-factor login
- Bulk upload
- Document rights control
Not in our data
- E-signature
- Mobile app
- API access
- Single sign-on
- AI tools
Firmex cost calculator in GBP
The calculator opens on the “Owner-managed share sale” preset, our starting point for Firmex. Switch the UK deal type to load different months and pages, then fine-tune.
Typical market range for a project quote of this size
£4,000 to £12,000Excluding VAT. Firmex prices by quote; this range is not a Firmex price.
Range from our deal-type budget model: the greater of £4,000 or 12p a page, up to the greater of £12,000 or 50p a page. Indicative only; confirm with the provider.
Firmex cost scenarios: 3, 6 and 12 months
Quote-only pricing does not scale neatly by month, so each row shows our market range for a project of that size, with the page count we assumed. None of these is a Firmex price.
| Users | Pages assumed | Market range, ex VAT | With VAT at 20% |
|---|---|---|---|
| 5 | 5,000 | £4,000 to £12,000 | £4,800 to £14,400 |
| 25 | 30,000 | £4,000 to £15,000 | £4,800 to £18,000 |
| 100 | 80,000 | £9,600 to £40,000 | £11,520 to £48,000 |
Firmex against its three nearest rivals
Intralinks, Ansarada and Datasite sit closest to Firmex on our overall score. Each is costed for the same reference room: 6 months, 5 users, 10,000 pages, before VAT.
| Provider | Score | Price basis | Reference room | Trial |
|---|---|---|---|---|
| Firmex | 8.8 | Quote | Quote; market range £4,000 to £12,000 | Yes |
| Intralinks | 8.8 | Quote | Quote; market range £4,000 to £12,000 | Not listed |
| Ansarada | 8.9 | Quote | Quote; market range £4,000 to £12,000 | Yes |
| Datasite | 9.0 | Quote | Quote; market range £4,000 to £12,000 | Not listed |
All four price by quote, so the only fixed reference is the market range of £4,000 to £12,000 for a room of this size. Ask each for a sterling quote against the same brief.
UK contract questions before you sign
- Notice period and minimum term. Quotes often fix a minimum number of months. Ask how much notice ends the term early and whether unused months are credited if the deal completes ahead of plan.
- Automatic renewal. Check whether the order form rolls over by itself. Business contracts carry no statutory cooling-off period, so a renewal clause binds as written; diarise the cancellation deadline against your expected completion date.
- Archive at completion. Ask what an encrypted copy of the room costs (a download or a USB set for the completion bible), what format it comes in and how long read-only access lasts after the room closes.
- Deletion under UK GDPR. As your processor, Firmex should delete or return personal data when the service ends, unless law requires it to keep a copy (UK GDPR Article 28(3)(g)). Ask for the deletion timetable, how backups are purged and written confirmation once it is done.
- Governing law and invoice currency. See whether the terms follow the law of England and Wales or a foreign system, and ask to be invoiced in pounds if possible, so a weak pound does not inflate the bill mid-deal.
Firmex free trial
Firmex lists a free trial. Run a mock disclosure exercise during it: upload a sample bundle, set two permission groups and export the audit trail, which is the report a partner will ask for at completion.
Firmex UK cost questions
How much will Firmex cost me in pounds?
Firmex sets prices by quote. For a six-month room of about 10,000 pages, the market range in our model is £4,000 to £12,000 before VAT; that is not a Firmex price, so ask Firmex for a written sterling figure.
Will VAT be added to a Firmex invoice?
With a head office in Canada, an invoice from outside the UK normally carries no VAT and a UK business accounts for it under the reverse charge. A UK subsidiary invoice would include 20%. Ask which applies.
Can a UK law firm buy Firmex for several matters at once?
Ask for a subscription quote alongside a single-project price. Firms with steady deal flow often find the per-matter cost falls, but check how many concurrent rooms the subscription allows.
Firmex has no single sign-on in our data. Does that affect the price?
Not directly, but it may affect your IT approval. If firm policy requires SSO for outside tools, raise it before negotiating so you do not sign for a room your security team then rejects.
Can I try Firmex before I pay?
Our data lists a free trial for Firmex. Ask how long it runs and whether trial content carries over to a paid room.