Pricing guide · Updated 9 October 2026

Virtual data room costs in the UK

By the DataRooms.uk editorial team · How we research prices

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Data room budget calculator

Choose your deal type to pre-fill typical settings, then adjust. Figures are indicative ranges in pounds based on typical market pricing, not quotes.

Type of deal

Months the room stays open:

Outside users (buyers, investors, advisers):

Your team and advisers who manage the room:

Documents, in pages:

Features you need Q&A workflow Built-in redaction Single sign-on AI tools

VAT

Estimated cost for the whole deal

Flat monthly plan

Per-user plan

Per-page plan

Enterprise project quoteVaries widely, ask two providers

Providers with published prices that match

Converted at about 0.77 pounds per dollar. Enterprise providers that price by quote are listed under provider prices. Always confirm with the provider.

Comparison

Data room prices compared: 14 providers

Entry prices as published by each provider in October 2026, with an approximate sterling figure. Higher plans add users, storage and features.

Provider	Score	Price from	Billing	Free trial	Best for
Ellty	9.5	$149/mo (approx. £115/mo)	Monthly plan, published	Yes	uK sales, raises and diligence with predictable budgets
Box	8.3	$15/user/mo (approx. £12/user/mo)	Per user, published	Yes	existing Box users sharing with a known counterparty
CapLinked	7.9	$299/mo (approx. £230/mo)	Monthly plan, published	Yes	asset sales and smaller deals needing API access
SecureDocs	7.8	$250/mo (approx. £193/mo)	Monthly plan, published	Yes	simple raises and single-buyer sales
iDeals	9.2	Quote on request	Quote (project or subscription)	Yes	contested auctions and multi-party corporate deals
Datasite	9.0	Quote on request	Quote (project or subscription)	No	large adviser-led sales and private equity exits
Ansarada	8.9	Quote on request	Quote (project or subscription)	Yes	sellers preparing months ahead of a process
Firmex	8.8	Quote on request	Quote (project or subscription)	Yes	law firms and mid-market advisers running repeat deals
Intralinks	8.8	Quote on request	Quote (project or subscription)	No	regulated firms and bank-led transactions
Drooms	8.5	Quote on request	Quote (project or subscription)	No	commercial property sales and on-premise requirements
SmartRoom	8.5	Quote on request	Quote (project or subscription)	No	multi-bidder processes needing tight permission control
DealRoom	8.3	Quote on request	Quote (project or subscription)	Yes	serial acquirers tracking diligence across workstreams
ShareVault	8.0	Quote on request	Quote (project or subscription)	Yes	biotech licensing, partnering and IP diligence
Venue by DFIN	7.5	Quote on request	Quote (project or subscription)	No	capital markets projects with existing DFIN ties

Prices are indicative and may exclude VAT. Scores are our editorial assessments out of 10.

Pricing models

The four ways data rooms charge

Flat monthly plan

About £12 to £462 a month

A fixed fee per month or year for a room with set limits on users or storage.

Good

Easy to budget
Unlimited guests on many plans
Cancel when the deal closes

Watch

Storage or user caps
Every extra month costs the same

Per user

About £12 to £77 per seat a month

You pay for each administrator or seat, sometimes for guests too.

Good

Cheap for a small internal team
Scales down after the deal

Watch

Costs rise with every adviser
Check whether guests count as users

Per page

About 31p to 65p a page

The traditional model: a charge for every page uploaded, often with a minimum.

Good

Fair for small, tidy document sets

Watch

Scanned deeds and minutes inflate bills
Overage once the estimate is exceeded

Project quote

Often £4,000 to £40,000+ per deal

A negotiated price for the deal's size, term and service level, common with enterprise providers.

Good

Managed set-up and support
Room to negotiate

Watch

Hard to compare offers
Extension and archive fees

Cost drivers

What makes a data room cost more

Months open. The single biggest factor. A sale that slips from four months to seven nearly doubles a monthly bill.
Number of users. Matters most on per-user plans and when every bidder brings lawyers and accountants.
Document volume. Scanned leases, title deeds and decades of board minutes add pages and storage fast.
Billing model. The same deal can cost very different amounts under per-page, per-user and flat pricing.
Security and compliance. SSO, document rights control and certification evidence tend to sit on higher tiers.
Deal tools. Advanced Q&A workflow, bidder analytics, redaction and AI tools often move you up a plan.
Service level. Managed set-up, out-of-hours support and dedicated project managers are priced in.
Branding and custom domains. A branded room or custom login page is usually an add-on.
Exchange rate. Dollar pricing means your sterling cost moves with the pound.
VAT treatment. UK VAT added on the invoice, or accounted for by you under the reverse charge.
Archive and deletion. A copy of the room at completion and long-term storage can carry a fee.

Essential features (should be in every plan)

Permissions per folder and per group
Dynamic watermarks
Full audit trail
Two-factor login
Bulk upload keeping folder structure
Q&A between buyer and seller

Nice to have (often cost extra)

Single sign-on
Built-in redaction
AI indexing and search
Bidder engagement analytics
Custom branding
Dedicated project manager

Best fit

Which pricing model suits your business?

SEIS / EIS startups

A handful of investors and a short diligence window. Choose a flat monthly plan with a free trial and close the room after completion.

Fundraising shortlist

Owner-managed SME sale

One or two buyers over four to six months. Flat monthly pricing keeps costs predictable; negotiate the rate for extra months.

SME sale shortlist

Law firms

Many matters, varied sizes. A subscription covering several rooms, or per-user pricing for a small team, usually works best.

Law firm shortlist

M&A advisers and PE

Competitive processes with many bidders. Compare a project quote with a high-tier monthly plan that allows unlimited guests.

M&A shortlist

Boards and investor reporting

A permanent room with modest volumes. A low monthly plan, or an annual subscription, is the cheapest route.

Full UK ranking

Saving money

How to cut data room costs without cutting corners

Prepare before you open. Build the index and clean up documents first, so you are not paying for months of an empty room.
Negotiate the extension rate now. Deals slip. Agree the monthly price for extra months before you sign.
Remove duplicates and old drafts. Fewer pages lowers per-page and storage bills and makes the room easier to review.
Pay only for features you will use. If you have no SSO requirement or do your redaction offline, a lower tier may be enough.
Use the free trial properly. Test with real folders and an outside user before committing to a plan.

Cost checklist before you sign

Total price for your expected months, in pounds
Extension price per extra month
User, storage and page limits on the plan
Overage rates if you exceed them
VAT treatment on the invoice
Archive copy and deletion at completion
Support hours that cover the UK working day

By budget

Data room picks by monthly budget

Based on each provider's published entry price converted to pounds. Higher plans cost more.

Budget	Providers	Typically suits
Under £100 a month	Box	Board packs, small investor rooms, a single buyer
£100 to £250 a month	Ellty, CapLinked, SecureDocs	SME sales, SEIS/EIS rounds, most owner-managed deals
£250 to £1,000 a month	None in our line-up	Mid-market sales with several bidders
Project quote	iDeals, Datasite, Ansarada, Firmex, Intralinks, Drooms, SmartRoom, DealRoom, ShareVault, Venue by DFIN	Auctions, Takeover Code deals, AIM admissions, large portfolios

Key takeaways

What to remember

Match the billing model to the deal before comparing brands.
Budget for the months the room will really be open, plus a margin for delay.
Convert dollar prices and check how VAT will be handled.
Security basics should be standard; pay extra only for features you need.
Get the extension, overage and archive terms in writing.

Data room cost questions

How much does a virtual data room cost in the UK?

Published entry plans among the providers we track start at roughly £12 to £230 a month at today's exchange rate. Quote-based enterprise rooms usually cost from a few thousand pounds to £40,000 or more per project. Your figure depends on users, documents, months open and features.

What drives the price most?

How long the room stays open and how it bills. A per-page plan punishes large scanned archives, a per-user plan punishes many advisers and a flat monthly plan punishes a deal that runs late. Match the model to your deal before comparing brands.

Is VAT charged on data room fees?

UK-registered providers add VAT to the invoice. For providers based abroad, UK businesses usually account for VAT themselves under the reverse charge. Ask your accountant how it applies to your business and whether you can recover it.

Why are most prices in dollars?

Many providers publish prices in US dollars or quote per project. We show the published dollar figure with an approximate sterling conversion. Your final cost depends on the exchange rate on the invoice date and any discount you negotiate.

Can I cut costs without weakening security?

Yes. Clean up documents before upload, open the room only when buyers are ready, negotiate the extension rate up front and avoid paying for features you will not use. Certifications, permissions and watermarking are standard in good rooms and should not cost extra.

Which pricing model suits a startup raising SEIS or EIS money?

A flat monthly plan is usually best: few investors, a short diligence window and a modest document set. Look for a free trial and the ability to pause or close the room when the round completes.

Do I need a data room that stores data in the UK?

Not necessarily. UK GDPR allows transfers abroad with the right safeguards. What matters is a clear answer on where documents are hosted, a data processing agreement and a lawful transfer route if data leaves the UK.