SecureDocs costs in the UK

SecureDocs price in pounds

SecureDocs lists $250/mo as its entry price, which is about £188 a month at our indicative rate of $1 = £0.75. The invoice is likely to be in dollars, so the sterling cost moves with the pound: a 5% swing in the exchange rate changes the entry figure by roughly £9 a month.

SecureDocs in pounds: six-month reference room against its nearest rivals

SecureDocsUK cost card

Six months, before VAT £1,125 £1,350 with VAT at 20%

BillingFlat fee, every month

VAT routeOverseas HQ: reverse charge likely

Free trialListed

SecureDocs £1,125published

Onehub £68published

CapLinked £1,346published

ShareVault £4,000+quote range

Before VATVAT at 20%Market range, quote-only

DataRooms.uk

VAT on a SecureDocs invoice

SecureDocs lists its head office in the United States. When a supplier based outside the UK invoices a UK business, the business usually accounts for VAT itself under the reverse charge: no VAT on the invoice, but output and input entries on your own return.

If SecureDocs bills you through a UK subsidiary instead, 20% is added to the invoice in the ordinary way. Ask which entity will invoice before you sign.

The inc-VAT figures matter most where VAT is not fully recoverable: partly exempt businesses such as many insurers, lenders and residential landlords, charities, and unregistered start-ups. Reverse-charge services also count towards the £90,000 VAT registration threshold for a company that is not yet registered. Your accountant should confirm how this applies to your business.

How the SecureDocs bill is built

Flat fee, every month. The published fee is flat per month, so the UK cost question is again duration. SecureDocs is often bought for a single sale; agree with your solicitor when the room really needs to open, typically once heads of terms are signed, so months of preparation do not sit on the invoice.

What the price covers

Our records list 8 of the 12 features we track for SecureDocs; they do not say which tier each sits on, so check the entry plan.

SecureDocs cost calculator in GBP

The calculator opens on the “Owner-managed share sale” preset, our starting point for SecureDocs. Switch the UK deal type to load different months, then fine-tune. A flat fee means only the months slider moves the figure.

SecureDocs cost scenarios: 3, 6 and 12 months

The entry fee is the same for 5, 25 or 100 users; our data does not record the entry plan's user cap, so check that larger teams fit before relying on the bigger rows. Each cell shows the cost before VAT, then with VAT at 20%.

SecureDocs against its three nearest rivals

Onehub, CapLinked and ShareVault sit closest to SecureDocs on our overall score. Each is costed for the same reference room: 6 months, 5 users, 10,000 pages, before VAT.

Provider	Score	Price basis	Reference room	Trial
SecureDocs	7.8	$250/mo	£1,125	Yes
Onehub	7.7	$15/mo	£68	Yes
CapLinked	7.9	$299/mo	£1,346	Yes
ShareVault	8.0	Quote	Quote; market range £4,000 to £12,000	Yes

SecureDocs comes to £1,125 before VAT; Onehub is lower at £68, CapLinked is higher at £1,346, and the rest quote.

UK contract questions before you sign

1. Notice period and minimum term. On a monthly plan, ask how many days' notice stops the next charge and whether cancelling part-way through a month earns any refund.
2. Automatic renewal. Check whether the order form rolls over by itself. Business contracts carry no statutory cooling-off period, so a renewal clause binds as written; diarise the cancellation deadline against your expected completion date.
3. Archive at completion. Ask what an encrypted copy of the room costs (a download or a USB set for the completion bible), what format it comes in and how long read-only access lasts after the room closes.
4. Deletion under UK GDPR. As your processor, SecureDocs should delete or return personal data when the service ends, unless law requires it to keep a copy (UK GDPR Article 28(3)(g)). Ask for the deletion timetable, how backups are purged and written confirmation once it is done.
5. Governing law and invoice currency. See whether the terms follow the law of England and Wales or a foreign system, and ask to be invoiced in pounds if possible, so a weak pound does not inflate the bill mid-deal.

SecureDocs free trial

SecureDocs lists a free trial. Try the e-signature flow on a dummy side letter, which tells you whether you can avoid paying for a separate signing tool on completion day.