Digify review

In brief

Digify, founded in 2011 and headquartered in Singapore, is built around one idea: keeping control of a document after you have sent it. It scores 7.3 overall in our table. Ease of use is its strongest criterion at 8.2, while deal tools and support both sit at 6.6, the reason it ranks below the full-service rooms.

Our data lists document rights control, dynamic watermarks, a full audit trail and bulk upload. It is a tighter toolset than most providers in our UK line-up, and it is worth being clear about what that suits.

Sharing before there is a deal

A lot of sensitive sharing happens before any formal process starts. A university spin-out sends a technical summary to a prospective licensee. A founder shares a product roadmap with a strategic partner. A manufacturer sends drawings to a potential distributor in another market. In each case there is usually a confidentiality agreement, but the practical risk is the document itself being forwarded or kept after talks end.

That is where document rights control earns its place. It lets the sender limit what a recipient can do with a file and withdraw access later, so a party who drops out of licensing talks does not keep a working copy of the technical pack. Dynamic watermarks add a deterrent by stamping each view with the recipient’s details, and the audit trail shows who opened what and when.

For UK companies whose value sits in know-how and unregistered rights, that matters. A confidentiality agreement gives you a claim after the event; a withdrawn file reduces the chance you need one. If you are raising money on the back of that IP, our technology and SaaS page covers what investors usually ask to see.

Where it falls short for due diligence

Once a formal process begins, the gaps show. There is no structured Q&A module, so enquiries and replies sit in email. There is no redaction, so personal data in employee and customer files must be removed before upload. There is no API, mobile app or e-signature in our data. Most notably for a UK controller, our data does not list two-factor login or single sign-on, which leaves password strength as the main barrier to the room.

For a mergers and acquisitions process with several bidders and a long request list, that is a lot to work around. A workable pattern is to use Digify for early-stage sharing and move to a full data room once heads of terms are signed.

Security and UK GDPR

Digify holds SOC 2 but not ISO 27001. It is headquartered in Singapore, and as with every provider we review, headquarters does not tell you where your files are stored. Before uploading personal data, ask for the hosting region, the data processing agreement and, if data leaves the UK, the transfer mechanism relied on. Ask too what access protections can be switched on in place of two-factor login. Our guide to UK GDPR in a due diligence data room explains why the controller’s duties do not pass to the provider.

What it costs

The published entry price of $120/mo is approx. £90 at the rate we use. That sits between the low-cost file sharing tools and the specialist rooms with published prices. Confirm the current figure, what the entry plan includes and whether VAT is added. A free trial lets you test the rights controls with a dummy document before anything sensitive is uploaded. Our data room costs page compares the pricing models in pounds.

Other rooms to consider

Ellty combines document rights control and watermarks with structured Q&A, two-factor login, e-signature and AI tools, from $149/mo (approx. £112). SecureDocs also offers document rights control and two-factor login with e-signature and an API, at $250/mo (approx. £188).