SmartRoom costs in the UK

SmartRoom price in pounds

SmartRoom does not publish a price, and we do not guess one. Any pound figure for SmartRoom below is our market range for an enterprise project quote of that size, so treat it as a yardstick for the quote you receive, not as SmartRoom's tariff.

SmartRoom in pounds: six-month reference room against its nearest rivals

SmartRoomUK cost card

Market range for a quote £4,000 to £12,000 £4,800 to £14,400 with VAT

BillingQuote per project or subscription

VAT routeOverseas HQ: reverse charge likely

Free trialNot listed

SmartRoom £4,000+quote range

Drooms £4,000+quote range

Box £338published

DealRoom £4,000+quote range

Before VATVAT at 20%Market range, quote-only

DataRooms.uk

VAT on a SmartRoom invoice

SmartRoom lists its head office in the United States. When a supplier based outside the UK invoices a UK business, the business usually accounts for VAT itself under the reverse charge: no VAT on the invoice, but output and input entries on your own return.

If SmartRoom bills you through a UK subsidiary instead, 20% is added to the invoice in the ordinary way. Ask which entity will invoice before you sign.

The inc-VAT figures matter most where VAT is not fully recoverable: partly exempt businesses such as many insurers, lenders and residential landlords, charities, and unregistered start-ups. Reverse-charge services also count towards the £90,000 VAT registration threshold for a company that is not yet registered. Your accountant should confirm how this applies to your business.

How the SmartRoom bill is built

Quote per project or subscription. Ask SmartRoom to price the expected number of rounds and the gap between them. A two-round UK auction with a quiet month between first-round bids and the shortlist still costs money if the room is billed monthly, so check whether a lower holding rate applies.

What the price covers

Our records list 7 of the 12 features we track for SmartRoom; confirm in the quote which of them sit in the tier you are offered.

SmartRoom cost calculator in GBP

The calculator opens on the “Mid-market auction” preset, our starting point for SmartRoom. Switch the UK deal type to load different months and pages, then fine-tune.

SmartRoom cost scenarios: 3, 6 and 12 months

Quote-only pricing does not scale neatly by month, so each row shows our market range for a project of that size, with the page count we assumed. None of these is a SmartRoom price.

SmartRoom against its three nearest rivals

Drooms, Box and DealRoom sit closest to SmartRoom on our overall score. Each is costed for the same reference room: 6 months, 5 users, 10,000 pages, before VAT.

Provider	Score	Price basis	Reference room	Trial
SmartRoom	8.5	Quote	Quote; market range £4,000 to £12,000	Not listed
Drooms	8.5	Quote	Quote; market range £4,000 to £12,000	Not listed
Box	8.3	$15/user/mo	£338	Yes
DealRoom	8.3	Quote	Quote; market range £4,000 to £12,000	Yes

Of these, Box publishes a price that comes to £338 for the reference room, a useful floor when a SmartRoom quote arrives.

UK contract questions before you sign

1. Notice period and minimum term. Quotes often fix a minimum number of months. Ask how much notice ends the term early and whether unused months are credited if the deal completes ahead of plan.
2. Automatic renewal. Check whether the order form rolls over by itself. Business contracts carry no statutory cooling-off period, so a renewal clause binds as written; diarise the cancellation deadline against your expected completion date.
3. Archive at completion. Ask what an encrypted copy of the room costs (a download or a USB set for the completion bible), what format it comes in and how long read-only access lasts after the room closes.
4. Deletion under UK GDPR. As your processor, SmartRoom should delete or return personal data when the service ends, unless law requires it to keep a copy (UK GDPR Article 28(3)(g)). Ask for the deletion timetable, how backups are purged and written confirmation once it is done.
5. Governing law and invoice currency. See whether the terms follow the law of England and Wales or a foreign system, and ask to be invoiced in pounds if possible, so a weak pound does not inflate the bill mid-deal.

Evaluating SmartRoom without a free trial

There is no free trial in our data for SmartRoom. Request a demonstration of the permission model and Q&A workflow with your adviser present, since those are what you are paying a premium for.